Policies and procedures

Academic Regulations

Please visit the college’s academic regulations, including details on grade appeals, progression, academic misconduct and grading systems. It is the student’s responsibility to be familiar with these policies.

Important notice

Georgian College of Applied Arts and Technology was established and is funded by the province of Ontario through the Ministry of Training, Colleges and Universities. The course listings and academic programs described in this calendar represent college-approved requirements and electives for completion of certificate, diploma and degree requirements. Georgian College has used its best efforts to ensure that the information herein is accurate at the time of publication, recognizing that any such information is subject to ongoing review and change. The college reserves the right to limit access to courses or programs, change or cancel programs, courses, timetables and campus locations at its own discretion. In such circumstances, the college undertakes, to the best of its ability, to enable students registered in affected programs to complete their diploma/certificate requirements in a satisfactory manner. Prospective students or new registrants are advised to consult the most current information available from the college before making registration decisions or course/program choices.

Georgian College staff incur no liability for loss or damages suffered or incurred by any student or third party as a result of delays in or termination or cancellations of services, courses, programs or classes by reasons of acts of God, strikes, lockouts, financial constraints, insufficient funding, insufficient enrolment or other happenings or occurrences beyond the reasonable control of Georgian College, including but not so as to limit the generality of the foregoing, cancellation or modifications of articulation agreements by third parties.

Accessibility services

Georgian College is committed to providing academic accommodations and support services for all students with documented disabilities. Applicants wishing to request these should contact the Accessibility Services located at the Barrie, Orillia and Owen Sound campuses. Students attending courses at other locations should contact that campus.

EMPLOYMENT ONTARIO

Academic and Career Preparation

This program is designed to help students bring their reading, writing, math and other essential skills to the high school level. In this program, students can build skills or work toward high school credit equivalencies. The Academic and Career Entrance (ACE) certificate is recognized as equivalent to a Grade 12 diploma by all Ontario colleges and by many employers. ACE also meets the requirements for entrance into apprenticeship across the province. The ACE certificate is made up of four credits, including:

Mandatory courses

  • Communications
  • Core Math

Any two of the following courses:

  • Technical Math
  • Apprenticeship Math
  • Business Math
  • Computers
  • Keys to Success
  • Biology
  • Chemistry
  • Physics

Individual ACE courses are also recognized as Grade 11 or 12 equivalent credits for college and apprenticeship entrance. Refresh skills and learn new ones in a custom-tailored program.

In addition, students can prepare for the GED test through Academic and Career Preparation. GED allows students to achieve a high school diploma equivalent by demonstrating relevant academic knowledge and skills. Successful GED candidates earn the Ontario High School Equivalency Certificate through the Independent Learning Centre.

Georgian College does not administer the GED test with the exception of the Orangeville Campus, which hosts the GED Testing twice per year. Find out more about GED testing at Orangeville Campus by calling 519.940.0331 ext. 5664. For more information about the GED test and for other test sites, please visit the Independent Learning Centre.

Academic and Career Preparation is funded by the Ontario Ministry of Training, Colleges and Universities, as an Employment Ontario program, providing free upgrading for eligible learners. There is no tuition fee for most applicants. Assistance with childcare or travel costs may also be available.

Need a bit more help?

As a Georgian College student, you will benefit from all the supports available to you including counselling, accessibility supports, and learning strategies and technologies. We are here to support you before, during, and after you attend Academic and Career Preparation.

Upgrade your skills at a location near you or online.

Academic and Career Preparation is available at all seven Georgian College campuses as well as in Huntsville, Shelburne, and Wasaga Beach. Each location offers a welcoming, safe and friendly environment.

ACE courses are also available through online learning. More information is available at acedistancedelivery.ca. You can register for ACE distance courses at OntarioLearn or by calling 705.728.1968, ext. 5116.

Who is eligible?

You are invited to apply to the Academic and Career Preparation program if you are 19 years of age or older and a resident of Ontario. Some applicants 16 to 18 years of age may also be eligible. Don’t hesitate – accelerate your learning today!

Career and Employment Community Services

Georgian offers Career and Employment Community Services to members of the public. These services include help with developing career plans, preparing resumés, improving interview skills, creating cover letters and more! These centres, funded by Employment Ontario, also provide access to computers, telephones, photocopiers, fax machines, job postings and workshops. Information on trades and apprenticeships is also available.

Our team of employment professionals will assist you to find the services that are right for you.

  • Barrie: 705.728.1968, ext. 1611
  • Midland: 705.526.3666, ext. 3713
  • Muskoka: 705.646.7629, ext.4825
  • Orangeville: 519.942.9986, ext. 5664
  • Orillia: 705.325.2740, ext. 3024
  • Owen Sound: 519.376.0840, ext. 2089
  • South Georgian Bay: 705.445.2961, ext. 2911

Youth Employment Fund

The Youth Employment Fund (YEF) provides youth ages 15 to 29 with an entry point to long-term employment through job placements that offer the chance to learn work skills while earning an income. Eligible youth are unemployed and not participating in full-time training.

All of our employment services are provided at no cost and are funded by Employment Ontario.

Summer Jobs Service (SJS)

Summer Jobs Service (SJS) provides students with important information and support on summer employment throughout the year through workshops, information sessions, job postings and events. SJS supports summer employment for students by providing employers with an hourly hiring subsidy to hire youth in the summer. SJS is delivered by the Career and Employment Community Services in Barrie, Midland, Orangeville and Orillia.

  • Barrie and Midland: 705.722.1505
  • Orillia: 705.329.3102
  • Orangeville: 519.942.9986
  • Barrie, Midland and Orillia: iwantajob.ca
  • Orangeville: dufferinjobs.com

Fees and financial information

Georgian College has used its best efforts to ensure that the information herein is accurate at the time of publication, recognizing that any such information is subject to ongoing review and change.

Fee Description

If you have questions regarding fees, please contact us at registrar@georgiancollege.ca or at 705.722.1511.

Activity

This fee is applied to costs associated with enhancing the cultural, social and recreational life of students. It is administered by the Georgian College Students’ Association (GCSA) and includes social, recreational, cultural, leisure, clubs. Student communications and student government operations.

Athletic activity

Applied to costs associated with varsity sports, intramural and extramural sports, campus recreational sports and resources to support the gym and fitness centre. This fee is administered by the Student Athletic Association (SAA).

Co-operative education

This fee covers a portion of the costs of administration and services provided. This fee must be paid by students enrolled in a co-operative education program.

Students in co-op programs will be charged an additional fee. For example, students registered in a 42 hour course will be charged an additional $35.70.

Education technology

This fee offsets the cost of a number of college technology initiatives that directly benefit students. These include software and hardware upgrades in student computer labs, the establishment of high-tech classrooms and an Open Learning Centre for students.

Continuing Education administration

Supports costs associated with the delivery of part-time activity to offset costs for materials retained by students.

Student success

Offsets the cost of non-academic services available to all students including but not limited to, learning strategies, accessibility, adaptive technology and services, counselling, career services, peer mentoring and learning labs.

Universal fitness fee

Allows part time students to access the fitness centres at the Barrie, Orillia and Owen Sound campuses at a discounted rate.

Credential

This fee offsets costs directly related to producing the credentials. It is paid by all full-time students at the beginning of their program and by part-time learners when they submit their Request to Graduate form. The fee is non-refundable and charged for each program a student wishes to graduate from. All graduating students will be charged $30.59.

Alumni

The alumni fee provides students with a lifetime membership in the college’s Alumni Association. This fee is paid by all full time students at the start of their program and by part time learners when they submit their request to graduate form. This is a one-time only fee. Students that have previously paid this fee will not be required to pay it again. This fee is non-refundable. Certificate, diploma and degree students will be charged $52.91. Recognition of successful completion and certificate of achievement programs do not pay the alumni fee.

Payment of fees

Course fees must be paid in full at time of registration. Failure to do so will result in removal from the course.

Seniors’ discount

Seniors (60 years of age and older) receive a 10 per cent discount on the tuition fee for most courses*, with a minimum fee of $12 in any course. The discount applies to the tuition fee only, which does not include materials, books, or incidental fees. If you qualify for the discount, please indicate this when registering and provide proof of age (driver’s licence or birth certificate).

*Exceptions include: Real Estate, Associations and Motorcycle Training. Please check with registration staff for further exceptions.

Financial Aid

For applications and information regarding eligibility for the Ontario Student Assistant Program (OSAP), contact the Financial Aid office at financialaid@georgiancollege.ca or inquire at the Office of the Registrar or your nearest registration office.

Income tax receipts

Where the course is eligible for the tuition tax credit, and the tuition fees exceed $100 in the calendar year, students can print an official receipt for income tax purposes online through their Banner account. The listed fees paid for courses represent total fees and includes fees other than tuition.

NOTE: Only the tuition amount is eligible for income tax purposes as per Revenue Canada guidelines. Additionally, the number of months for the education deduction portion of the T2202A only applies to credit activity.

Refunds

For up-to-date information on policies and procedures.

Courses with more than eight sessions:

  • PARTIAL REFUND: Full refund less $20 (plus material fees, where applicable) if written request is received in the Office of the Registrar before the third regularly-scheduled session
  • NO REFUND: After third regularly scheduled session

Courses with four to eight sessions:

  • PARTIAL REFUND: Full refund less $20 (plus material fees, where applicable) if written request is received in the Office of the Registrar before the second regularly-scheduled session
  • NO REFUND: After second regularly-scheduled session

Courses with fewer than four sessions:

  • PARTIAL REFUND: Full fee less $20 is refundable (plus material fees, where applicable) if written request is received in the Office of the Registrar prior to the start of the course
  • NO REFUND: After the class begins

NOTE: The following courses have a special refund policy:

  • Advanced Foot Care for RNs and RPNs, withdrawals must be made in writing five (5) full working days before the course start date to receive a partial refund
  • Applied Project Management Online Certificate course withdrawals must be made in writing five (5) full working days before the course start date to receive a partial refund
  • Motorcycle withdrawals must be made in writing five (5) full working days before the course start date to receive a partial refund
  • Non-credit Welding withdrawals must be made in writing five (5) full working days before the course start date to receive a partial refund
  • First Aid and CPR withdrawals must be made in writing seven (7) full working days before the course start date to receive a partial refund
  • Reflexology withdrawals must be made in writing seven (7) full working days before the course start date to receive a partial refund
  • TATA or one day courses withdrawals must be made in writing five (5) full working days before the course start date to receive a partial refund
  • Yoga Teacher Training withdrawals must be made in writing seven (7) full working days before the course start date to receive a partial refund

Registrants who fail to attend scheduled activities are not entitled to refunds.

Payments received by credit card will be refunded to the original credit card.

All other refunds will be paid by cheque within 15 business days of the Office of the Registrar receiving your request to withdraw.

Students in default

If you have outstanding fees, fines, emergency loans, or fail to return books to the library, or equipment owned by Georgian College, a transcript of grades cannot be issued and you might be refused admission to subsequent semesters. If eligible, you will not be awarded your graduation credentials until the situation is resolved.

NOTE: Where there are fees outstanding to the college from previous activities, any refund will be applied to these situations.

Food services

Food services managed by Chartwells are available at the Barrie, Orillia and Owen Sound campuses. For more information on dining locations, menus and hours of operation, please visit our website at dineoncampus/georgian.

Library services

The library becomes a physical and virtual second home for Georgian students. We are your connection to research, software and password help. Part-time students are welcome at our Barrie, Midland, Orillia and Owen Sound campus libraries or connect with us by chat, email or phone.

Location of classes

Barrie registrants will receive course room locations with confirmation of their registration. To obtain a room location, please check one of the following one week prior to the start of the course:

Orillia information boards: Information about class locations is posted on information boards in the main entrance and the lower level foyer.

At other campuses: Room numbers for courses are posted inside the main entrances.

Parking fees

At the Barrie, Midland, Orillia, Owen Sound and South Georgian Bay campuses, parking fees are $7 before 7 p.m. and $5 after 7 p.m. There are no parking systems at the Orangeville or Muskoka campuses.

Purchasing a parking pass

Please visit our parking page for instructions by campus.

Smoking

Georgian College is committed to providing a healthy learning and work environment for all members of the community at each of its campus locations. It is therefore everyone’s responsibility to abide by Georgian’s non-smoking policy. This prohibits smoking on all college property, both indoor and outdoor, except for a very limited number of outdoor smoking areas. The college has clearly posted signage to indicate that these are the only locations where smoking is allowed.

We appreciate the co-operation in providing a smoke-free learning and work environment at Georgian College!

Student services

Our support centres provide help with co-op education and internships, career services, counselling and more! These areas work collaboratively to help students gain the knowledge, skills and practical experience to be successful in postsecondary education and employment.

The vision is to deliver student-focused services and unique learning opportunities that promote the highest quality of campus and community life. This mission supports quality learning and working environments where open inquiry and the pursuit of lifelong learning are valued and helps the Georgian community thrive by providing excellent collaborative services and programs, nurturing a diverse campus climate, and promoting a safe environment.

  • Barrie: 705.722.1523
  • Midland: 705.526.3666
  • Muskoka: 705.646.7629
  • Orangeville: 519.940.0331
  • Orillia: 705.329.3113
  • Owen Sound: 519.376.0840, ext. 2099
  • South Georgian Bay: 705.445.2961

Centre for Access and Disability Services

We provide students with supports that are essential for their success at college, including specialized and enhanced services related to academic accommodations, counselling, testing, peer coaches and tutors, training in the use of specialized computer technology and learning strategies to assist students with specific learning challenges.

College holiday schedule

The college will be closed on the following days:

  • Civic Holiday – Aug. 7, 2017
  • Labour Day – Sept. 4, 2017
  • Thanksgiving – Oct. 9, 2017
  • Christmas break – Dec. 25, 2017 to Jan. 2, 2018
  • Family Day – Feb. 19, 2018
  • Good Friday – March 30, 2018
  • Victoria Day – May 21, 2018
  • Canada Day – July 2, 2018

Co-operative Education and Career Services

Georgian is the number one co-operative education college in Ontario.

Co-op, career, workplace transition and graduate consultants assist students, graduates and alumni with a wide range of career services, including:

  • administering a variety of career assessments
  • researching and acquiring relevant and current information about careers and the labour market
  • developing work search skills and strategies
  • decision-making about careers
  • learning about education and employment options, including linking students to on-campus jobs

For more information, call 705.728.1968, ext. 1340, drop by Co-op Central, Room B110 (Barrie Campus), or email coopsupport@georgiancollege.ca. We offer workshops on career planning for students who are taking evening courses – contact us for more information!

Counselling Services

Professionally trained counsellors provide confidential services to all students. Counsellors are assigned to each program offered at Georgian. Counselling is available for personal, academic and career issues. Students are encouraged to make appointments early before small problems become unmanageable.

On-call counsellors are available daily to deal with more acute, crisis counselling situations. Students with these types of concerns may drop in to see the on-call counsellor for a brief assessment of the situation followed up with an appointment if necessary.

Test proctoring services

Completing a course from an educational institution or through an employer that requires invigilation of a test or exam? These could include distance education courses from institutions such as Athabasca University, or professional organizations such as the Human Resources Professionals Association of Ontario. Georgian College offers testing services at a number of convenient sites across Central Ontario, for a nominal fee.

For more information, or to book a test, contact one of our campuses:

TOWES (Test of Workplace Essential Skills)

TOWES is an effective testing tool that identifies gaps and individual training needs and uses workplace documents to accurately measure the three essential skills needed for safe and productive employment:

  • reading text
  • document use
  • numeracy

Assessments include a general series suitable for use in a wide range of situations, as well as a customized series for individual sectors, including manufacturing, office and administration, entrance into apprenticeship, aerospace, and health care.

  • Barrie, and Orillia: 705.728.1968, ext. 1080
  • Midland: 705.526.3666, ext. 3713
  • Owen Sound: 519.376.0840, ext. 2089
  • South Georgian Bay: 705.445.2961, ext. 2911