Convocation

Congratulations, graduates!

Convocation is an exhilarating time for graduating students and their supporters. It is an opportunity to gather and celebrate student success along with classmates, friends, family, professors and members of the Georgian College community. These pages will provide you with information designed to make your convocation experience simple and enjoyable.

We are honoured to be a part of your convocation ceremony and hope you find it to be a happy and memorable experience.

Reminder: Ensure you request to graduate, by completing the online form under the “Academic Records” menu in Banner, when you are in your final semester.

Convocation

How to apply to graduate

Watch our tutorial on how to apply to graduate

How to apply to graduate

  1. Log into Banner
  2. Click on Academic Records/View Account Details
  3. Click on Apply to Graduate
  4. Follow the prompts
  5. Please make sure you update your email address  when prompted to so we can stay in touch with you
  6. Watch for a confirmation

What if Banner does not show me the program I want to graduate from?

If you are not able to use the online request in Banner, please contact us and we will provide you with another method of applying to graduate.

Convocation

Graduate information

Checklist

  • Ensure that your grades are entered correctly on your Banner account
  • Ensure all outstanding fees and fines are paid in full, and all outstanding book/equipment rentals have been cleared
  • Verify that your name and address are correct on your Banner account
  • Apply to graduate on your Banner account
  • Ensure you receive a letter in the mail with detailed instructions and tickets
  • Enjoy your convocation day and congratulations, you deserve it!

The ceremony

All ceremonies will be held in the gymnasium and usually last no more than two hours. Out of respect for other graduates and guests, plan to stay for the entire ceremony.

Once the graduand procession is complete, the ceremony will consist of the following:

  • National anthem/welcome drumming
  • Opening remarks
  • Presentation of credentials
  • Proclamation
  • Alumni charge
  • Address to graduates
  • Alumni Association reception

Attire

Most graduates find that the room gets very warm, and are most comfortable in business casual wear, with comfortable shoes (there is a lot of standing and walking involved with graduation.) Graduation regalia is provided by the college and will be worn over regular clothing by all graduates.

Georgian College cannot take responsibility for personal belongings at the ceremony. Please leave all purses and valuables with your guests.

Accessibility

Georgian College is committed to an inclusive and accessible environment. For disability-related accommodation requests and information, please contact us in advance of the event.

Length of ceremony

The ceremony lasts approximately one and a half to two hours. Live streaming of the ceremony will be available on the Georgian College website for those unable to attend.

Personal items

Items such as flowers, purses, and camera should be left with your family and friends.

Convocation

Guest information

Seating

Tickets are distributed to graduates based on the number of seats available to each ceremony location.

Seating is available on a first-come, first-served basis and is general seating. Tickets are required for admittance to the convocation ceremony.

Arrival time

Guests should plan to arrive one hour prior to the ceremony and be seated no less than 15 minutes prior to the ceremony’s scheduled start. If you wish to be seated together, ensure you arrive together. Guests who arrive late may find that seating is not available. Out of respect for all ceremony attendees, we ask that you remain seated until the end of the ceremony.

Dress code

There is no formal dress code enforced, though most guests opt to dress business casual. If you are carrying a cell phone, please ensure the ringer is turned off.

Children

Convocation is for the whole family. A typical ceremony usually lasts approximately two hours, and young children may find it difficult to sit quietly for the duration of the ceremony. There are no daycare facilities available for this event.

Photography

A professional photographer will be on site to offer graduate portraits. No appointment is required. There is a $15.00 (cash) sitting fee and many portrait packages to choose from.

Food and drinks

Food and drinks are not permitted in the convocation ceremony, with the exception of bottled water. You are invited to a reception following the ceremony where light refreshments will be available.

Guests who require special accommodations

We will do our best to accommodate your needs upon your arrival. The facility is wheelchair accessible.

Flowers

Surprise your graduate with a bouquet of flowers. Flowers are available for purchase at all convocation ceremonies. You may also purchase flowers online in advance for convocations located in Barrie or Orillia through ConvocationFlowers.ca, one of our Alumni Association partners.

Gifts and diploma frames

Visit Georgian Stores to preview gifts and frames.

Barrie: Bear Essentials has a great choice of clothing, grad rings, gifts and diploma frames available for purchase.

Orillia and Owen Sound campuses: Signage will direct you to Bear Essentials.

Convocation

Faculty information

The academic procession assembles 30 minutes prior to the ceremony. If you will be attending the convocation ceremony please email us or call 705.728.1968, ext. 1727 two weeks prior to convocation to reserve seating in the faculty area.

Reception

A reception will follow immediately at the conclusion on the convocation ceremony. We encourage all faculty to attend to meet with the graduates and their families.

Convocation

Ceremony information

Important

  • To attend convocation, you must request to graduate (online, in Banner) by the deadline (see important graduation dates).
  • You will receive a letter in the mail regarding your graduate status and tickets for guests. Please note: We are not able to issue additional tickets due to space constraints.
  • Please arrive on time for graduate check-in.
  • Gowns are provided free of charge.
  • Convocations for students at the Midland, Muskoka, Orangeville and South Georgian Bay campuses will take place at the Barrie Campus.

What is involved in the convocation ceremony?

Once the graduand procession is complete, the ceremony will consist of the following:

  • National anthem/welcome drumming
  • Opening remarks
  • Presentation of credentials
  • Proclamation
  • Alumni charge
  • Address to graduates
  • Alumni Association reception

A typical ceremony will last no more than two hours. We ask that all graduates and guests remain in the gymnasium until the end of the ceremony.

Ceremony held in Barrie

Barrie fall convocation (includes graduates from Midland, Muskoka, Orangeville and South Georgian Bay) – Oct. 25, 2016, Athletics Centre, 1 Georgian Drive, Barrie

Ceremony held in Orillia

  • Orillia fall convocation  Oct. 28, 2016, 825 Memorial Ave., Orillia

Ceremony held in Owen Sound

  • Owen Sound fall convocation  Oct. 20, 2016, 1450 8th St. E., Owen Sound

Please review the sections below for ceremony schedules.

Next ceremony will be held in October 2017. Details to be confirmed.

Next ceremony will be held in June 2017. Details to be confirmed.

Next ceremony will be held in June 2017. Details to be confirmed.

Next ceremony will be held in June 2017. Details to be confirmed.

Convocation for Midland is held at the Barrie Campus. Please see the Barrie Convocation tab for further information.

Convocation for Muskoka is held at the Barrie Campus. Please see the Barrie Convocation tab for further information.

Convocation for Orangeville is held at the Barrie campus. Please see the Barrie Convocation tab for further information.

Convocation for South Georgian Bay is held at the Barrie campus. Please see the Barrie Convocation tab for further information.

Please note

Convocation ceremonies take place in June and October at the Barrie, Orillia, and Owen Sound campuses (schedules and locations posted above). Convocation ceremonies for programs at the Midland, Muskoka, Orangeville and South Georgian Bay campuses take place at the Barrie Campus (see schedules posted above).

We ask that you arrive one hour prior to the ceremony.

Questions? Please contact us.

Accessibility

Georgian College is committed to an inclusive and accessible environment. For disability-related accommodation requests and information, please contact us in advance of the event.

Streaming information

Live coverage of graduation ceremonies will be shown here on the day of the event.

At Georgian College, we respect the need to protect personal information. Pursuant to section 39(2) of the Freedom of Information and Protection of Privacy Act (FIPPA), students’ images, names, program, degree/diploma/certificate earned and year of graduation as they appear in convocation programs and in webcasts are considered public information. Participants acknowledge that by attending convocation, their imagine and/or voice may be captured by photograph, videotape, audiotape, live webcasting and otherwise reproduced during the ceremonies. This personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002 and in accordance with Sections 38(2) and 41(1) of FIPPA.

Personal information will be broadcast through live webcasting for the purposed of enabling individuals who are unable to attend convocation to view the ceremonies. Any information captured through photograph, videotape or audiotape may be used for promotional, administrative, educational or research purposes. Personal information may be disclosed to outside service providers for processing and production. If you have any questions about the collection of personal information by Georgian College during convocation, please contact the Office of the Registrar by telephone at 705.728.1968 or email. For more information about FIPPA, please contact Georgian’s Access and Privacy Office by telephone at 705.728.1968, ext. 5770 or by email.

I don’t want to attend the ceremony. Do I still need to request to graduate?

Yes. To update our records and produce your credential (diploma, certificate, or degree, etc.), we need to review your graduation requirements. Requesting to graduate  will allow us to do that.

What happens if I request to graduate after the deadline?

You will not be able to attend the upcoming convocation ceremony. We will review your graduation requirements after the convocation. If you would still like to attend a ceremony, you may attend the next convocation ceremony.

When will I get my credential (certificate, diploma, or degree, etc.)?

if you are attending convocation, you will receive your credential at the ceremony. If you miss the convocation ceremony or if you choose to have your credential mailed, it will be sent out in the weeks following the convocation ceremonies. If you are picking up your credential, it will be available the day following convocation. Credentials are not released before convocation.

If you do not collect your credential within two weeks of the ceremony, it will be mailed to the address on file.

What time should I arrive for the convocation ceremony?

You must arrive at least ONE HOUR prior to the start of convocation to register and receive a gown.

How will I know when I’ve been declared a graduate?

You will receive a letter in the mail indicating your graduate status. If you stated you would attend the ceremony on your form, you will receive guest tickets along with your letter. Please make sure your address is up to date with the Office of the Registrar.

What if I owe fees?

You may attend the convocation ceremony but we are not able to release your credential or transcripts until you have paid all outstanding fees. After your balance has been paid, please contact the Office of the Registrar to get your credential.

My name is incorrect on my Banner account, what do I do?

To view your name as it is recorded with the college, please log in to Banner. Your name will appear on your diploma as recorded on our system. If you notice a discrepancy, please bring proper identification (birth certificate, marriage certificate) to the Office of the Registrar to have the problem rectified.

General Inquiries

Email: graduation@georgiancollege.ca
Telephone: 705.728.1968, ext. 6770
Mail:
Georgian College
c/o Convocation, Office of the Registrar
1 Georgian Dr.
Barrie, ON
L4M 3X9

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