Coronavirus (COVID-19) information

This page is where we will post all information about how Georgian College is responding to the COVID-19 pandemic. We will continue to act on the advice of our public health authorities and the Government of Ontario as the situation evolves. Please check this page often as we regularly add new information.

For information specific to international students, visit our international COVID-19 FAQs.

If you want to apply to start your studies, read this information for applicants.

Updates from President MaryLynn West-Moynes and Georgian

Past messages from President West-Moynes and Georgian can be found in our COVID-19 information archive.

Jan. 21: Course delivery modes from March 7 until end of winter termGeorgian College Chevron

College announcement

As announced on Jan. 14, Georgian has decided to stay the course with our current delivery plans until after Study Week – which runs from Feb. 28 to March 4.

You can now find your delivery type by course from March 7 until the end of the winter term. We’ll continue to take a remote-first approach and have only scheduled in-person activity where necessary in order to meet course requirements and student learning outcomes, such as hands-on learning and labs.

Please visit the course delivery info page on the student portal (please note you must be logged into the student portal to view this page). There is a list of winter semester courses, which is alphabetical by course code, that states the delivery type from now until Feb. 25 AND from March 7 until end of term.

[email protected] students: Please visit the campus status update page on the [email protected] website for the latest news about your course delivery mode past January.

Thank you for your continued adaptability and patience throughout this evolving pandemic. Your health and safety remains a top priority. As a reminder, Georgian has a number of resources and supports in place to help students manage their mental health.

Jan. 14: Winter semester plans beyond Jan. 28 Georgian College Chevron

College announcement

Dear students,

I hope your first week of the semester went well. We had all hoped the start of 2022 would be the beginning of the end of the COVID-19 pandemic and we’d experience a significant increase in on-campus activity. In mid-December, with the growing presence of the highly transmissible Omicron variant, we made necessary program delivery changes to reduce on-campus activity to start our winter semester. Your health and safety was at the forefront of those changes and remains a top priority.

Winter semester program delivery

As promised in my message to you on Dec. 15, and again on Jan. 4, I’m providing an update today on our plans for winter semester program delivery beyond Jan. 28.

After careful thought, and in the best interest of our students, we’ve decided to stay the course with our current delivery plans until after Study Week – which runs from Feb. 28 to March 4. This means, if a program or course is currently fully online, all classes will remain online. If there are courses that currently require an in-person lab, those will continue as scheduled.

Over the next week, scheduled courses will be reviewed to determine which ones will require some in-person activity following Study Week – or beginning March 7. We’ll continue to take a remote first approach and only schedule in-person activity where necessary in order to meet course requirements and student learning outcomes, such as hands-on learning and labs. Updates to course delivery methods will be noted on Blackboard and information posted to the college’s website, student and employee portals by Friday, Jan. 21.

I want to assure students – when it’s safe to do so, we’ll increase on-campus services. We understand this is an important part of the learning experience and many are eager to connect with faculty and peers.

Ancillary fee update

Given the reduced in-person, on-campus activity, the athletics and recreation fee (all campuses) and the campus safety fee (all campuses) will not be charged for the winter 2022 semester. Students who already paid these fees will receive a refund credit. The UPass/transit fee (Barrie Campus only) will be active until Jan. 31; students will receive a refund credit for the semester. Starting in February, students will need to purchase their discounted bus fare from the city for the remainder of the semester. Please visit our COVID-19 update page for details.

Parking

Parking will be free for students, employees and visitors at all campuses for the remainder of the winter semester.

Barrie Campus vaccination clinic

Georgian will hold three vaccination clinics on Jan. 19, Jan. 26 and Feb. 2 at the Barrie Campus, providing an opportunity for students, employees and the local community to get their first, second or booster dose of a COVID-19 vaccine. I continue to encourage everyone to get all three of these vaccinations as per Canada’s public health guidelines.

Please visit our website for more information and to book your appointment.

Some thoughts as we move forward

I truly appreciate your understanding, patience and the resiliency you’ve shown throughout this very challenging time. I know it’s not easy. Please know that all decisions Georgian makes are with the best interests of our students in mind and the health and safety of all.

Many of you are juggling competing priorities right now – being a student for the first time, working, providing care for family and friends, and recently supporting elementary and secondary students staying at home. I also appreciate that, for some, remote delivery can create a greater sense of isolation. As a reminder, Georgian has a number of resources and supports in place to help both students and employees manage their mental health.

I remain hopeful and optimistic. I believe we’re stronger and wiser for the lessons we’ve all learned along the way. Please take care of yourselves and, if you can, reach out to support someone else who may need a kind or encouraging word.  

Wishing you all an engaging and successful semester.

Sincerely,

MaryLynn West-Moynes
Georgian President and CEO

Jan. 4: Update on the Omicron variant and our safety protocolsGeorgian College Chevron

College announcement

Dear students,

As we return from our holiday break, I do hope you had ample opportunity to spend time safely with family and friends, and whenever possible, plenty of time to relax and recharge. For those of you joining us for the first time, welcome!

Many of you may have seen news coverage and learned about Ontario’s plans to change the way testing and reporting is administered in response to the Omicron variant. Dr. Kieran Moore, Ontario’s Chief Medical Officer of Health, explained that the data shows Omicron is much more transmissible and it appears the symptoms are less severe. At the same time, as we heard from Premier Doug Ford and his ministers yesterday, trend data is showing an alarming increase in COVID-19 hospitalizations, the province is expecting a “tsunami of new cases”, and additional measures are being taken as of Jan. 5 to slow the spread.

I want to assure you that your safety continues to be our utmost priority and share a few updates before the semester fully begins next week.

On-campus activities

The basic assumption by public health is that everyone is in contact with a person who has the Omicron variant. As they’ve been communicating, transmission will likely occur in most community environments – including on our campuses. The province has updated the Ontario self-assessment tool to meet the newly announced self-isolation and testing guidance. If you’re not feeling well, please stay home and follow guidance as per the tool.

In response to these changes, we’ve updated our prevention and reporting protocols. Of particular note, we’re reinstating the two-metre distancing requirement. If you’re scheduled to be on campus in January, please read both of these updated protocols carefully and our What to expect on campus page.

We know there’s been a lot in the news about more HEPA filters in elementary and secondary schools and you may wonder about the status at Georgian. Postsecondary buildings are constructed differently because they’re operational year round (e.g., we have higher-tech HVAC systems to allow for air conditioning in the summer). Since the onset of the pandemic, Georgian has followed the recommended standards of the American Society of Heating, Refrigerating and Air-Conditioning Engineers, which includes changing filters on a monthly basis and increasing the filter Minimum Efficiency Reporting Value,or MERV rating, from six to 16, and increasing our fresh air intake.

Service and program delivery

There’s no change to our plans for service and program delivery. We made the right shift to more remote delivery before the holidays. As communicated before the break, until at least Jan. 28, only those students required to have in-person courses to meet learning outcomes will have on-campus activity. All other students will learn remotely. We’ll communicate whether any changes will be made to remote or in-person delivery by Jan. 14.

N95 masks

If you have your own KN95 or N95 masks, you may wear them on campus as an alternative to the Georgian-supplied Level 1 medical masks.

Third doses/booster shots

If you haven’t already, I encourage you to book your third dose of a COVID-19 vaccine as soon as possible. At this time, we won’t require a third dose or booster shot in order to attend work or studies on campus. Currently, public health and the province’s definition of fully vaccinated has not changed to include a third dose. That said, we know from the latest public health advice that a third dose of a vaccine is the best way to protect ourselves and our communities, and reduce the severity of the virus should you become infected.

As we have throughout the pandemic, Georgian will monitor all available information from government officials and any new direction from public health, and we’ll communicate with you if third doses will be required for on-campus activity.

Antigen testing

Rapid antigen tests are in short supply. The ones we’ve been given by the government are part of a program in order to help colleges test students and employees with an approved accommodation. At this time, we don’t have approval to use these tests for any other purpose. If you have symptoms of COVID-19, you won’t pass our screening regardless and should self-isolate.

Reporting dashboard

Given recent changes to case and contact management by the Ministry of Health and Office of the Chief Medical Officer of Health, and consistent with elementary and secondary school reporting changes, Georgian will suspend the reporting dashboard on our website.

Support available

I know this pandemic has taken its toll on all of us. A new year brings with it the promise of new opportunities and hope – and I urge you not to lose sight of the brighter days ahead. Be kind to yourself and others and remember that Georgian has a number of resources to help you manage your mental health, should you require support. Visit the student portal for more information. ​​​​​​​

May 2022 bring you good health and many joy-filled experiences. Get boosted, find creative ways to stay connected, and keep informed and inspired throughout the semester by engaging with us on social media.

With warmth and gratitude,

MaryLynn West-Moynes

Georgian President and CEO

Dec. 20: Check your course delivery for JanuaryGeorgian College Chevron

College announcement

Winter semester academic plan

Further to the announcement on Dec. 15 about moving many courses online until at least Jan. 28, more information is now available to help you plan for the start of winter semester.

There are two charts you can refer to:

  1. At the program-level, you can review this program search tool to see what changes, if any, have been made to your program.
  2. At the course-level, you can review which of your courses will be remote or in person until at least Jan. 28. To access this chart, you must be logged into the student portal and go to the course delivery information page.

As mentioned in the Dec. 15 announcement, by Jan. 14 we will communicate again whether we will revert back to the original delivery plan after Jan. 28, or continue to implement contingency plans for remote learning based on direction from Ontario’s Chief Medical Officer of Health and our local public health authorities. ​​​​​​​

How to prepare for in-person learning

If you’re scheduled to have in-person learning, here’s what you need to know before you arrive on campus.

  • Get fully vaccinated: You must be fully vaccinated and upload proof of your vaccinations to the [email protected] app by Jan. 1, 2022. You’re considered fully vaccinated once you’ve received two doses or the full series of an approved COVID-19 vaccine and at least 14 days have passed since your final dose.
  • What to expect: Wondering what services will be open, what PPE you’ll need to wear, and where you’ll be able to eat? Check out the What to expect on campus web page. There’s a short video that covers all you need to know!
Dec. 15: Changes to winter 2022 semesterGeorgian College Chevron

College announcement

Throughout the pandemic and in response to the evolving nature of COVID-19, Georgian has continued to monitor, shift and adapt. We’ve made changes to our services, programs and course delivery when necessary to ensure you keep safe and meet learning outcomes required to graduate.

We had hoped to see more in-person activity in January but the latest reports indicate this won’t be the case. Out of an abundance of caution, and aligned with directives from Ontario’s Chief Medical Officer of Health and our local public health units, we’re informing you of some immediate changes.

Academic delivery for winter semester

Anticipating case counts will rise over the holidays, we’ve made the decision to reduce in-person activity where possible on campus in January. Here’s what you need to know:

  • Until at least Jan. 28, only those students required to have in-person courses in order to meet learning outcomes will have on-campus activity. All other students will learn remotely.
  • The earliest date that originally scheduled in-person classes would resume for most students is Jan. 31. By Jan. 14, we’ll advise whether you can expect to return to your program delivery mode in your timetable and as indicated in the program search chart.
  • Your timetable in Banner will not be updated to reflect the courses that are changing to remote delivery.
  • Students with required in-person courses will receive communication in the coming days to learn which courses will be in person and which will be remote.
  • Parking will be free for the month of January.

We’ll continue to monitor the situation and follow the guidance of our public health authorities and provide updates in the new year as needed.

Check your Georgian email regularly
We’ll continue to email you updates as the situation evolves so please continue to check your Georgian email and follow Georgian on social media.

How to access student services from now until Dec. 23

We’ve updated the what’s open and closed during the holidays news post on the website to let you know which services are available in-person and remotely. Please review the article if you plan to access student services between now and Dec. 23. A reminder that Georgian will be closed for the holidays as of Dec. 23 at noon and will re-open on Jan. 3.

Student Services will continue to be available when the college re-opens on Jan. 3. We’ll provide further details about how to access each service in January in the coming days.

Financial and mental health support

Georgian will continue to offer our COVID-19 Hardship Bursary to support students with financial need resulting from the pandemic. Learn more on our winter 2022 page.

Mental health and well-being resources are also available should you feel you need support during this time. We recognize this change may affect your study plans and we are here to support you however we can. Your safety remains our utmost priority.

Employees

All those who can work remotely until the holiday closure on Dec. 23 at noon are asked to do so. Employees required to work in-person to support the successful completion of the fall term and to prepare for winter start-up activity are asked to continue attending campus and follow all safety precautions. By minimizing the number of people on campus, we reduce the risk of transmission.

FAQs: Safety protocols and reporting

I going to campus. What safety protocols do I need to know?Georgian College Chevron

Everyone on campus must review and follow these two safety protocols:

Please review important information about what to expect on campus during COVID-19.

What are Georgian’s cleaning protocols during the pandemic?Georgian College Chevron

For more information about Georgian’s enhanced cleaning practices and procedures implemented for the health and safety of our community, read our Protocol for Cleaning and Disinfecting during COVID-19.

How will I know if there are any cases of COVID-19 on Georgian campuses?Georgian College Chevron

Georgian updates a dashboard on the website every Monday with the number of confirmed positive COVID-19 cases reported to the college. The numbers represent Georgian students, employees and others who were present on our campuses, either inside or outside, including on-campus residences.

The dashboard will be available for you to check at any time and the government’s COVID alert app is also another way you can track potential exposure. Georgian will continue to work with local public health units and assist them with contact tracing for any positive cases, as requested.

How much information will Georgian share with me about confirmed cases on campus?Georgian College Chevron

Due to privacy legislation and respect for the individual, Georgian will only report the campus and dates attended by a member of the Georgian community who tests positive for COVID-19.

As a reminder, public health is the lead on all investigations into COVID-19 cases and will determine who should be contacted. All of us must respect the authority and jurisdiction of public health, as well as the confidentiality they require. If public health requires the college to close a learning space or building on campus, that information will be sent to employees and students and across our communication channels.

Why doesn’t Georgian do temperature checks as part of its entrance screening?Georgian College Chevron

Campus Safety Services has reviewed the literature on this topic extensively and has found that temperature is not a conclusive indicator that a person does or does not have COVID-19.

We now know that people can spread the COVID-19 virus before ever showing symptoms. The Public Health Agency of Canada has advised that fever is not usually the first symptom, and in some cases of COVID-19 infection a fever never develops. There is also potential increased risk of exposure for screeners; conducting temperature checks at entrances could require prolonged interaction between screeners and persons entering the campus.

We continue to create our safety protocols with the information and guidance available from our public health authorities and the Ontario government.

I need a quarantine package because I’ve travelled internationally or I’m an international student arriving in Canada for the first time. What are my options?Georgian College Chevron

Georgian is offering quarantine packages for all students (domestic and international) who have travelled internationally or who are arriving in Canada for their first semester. If you require a quarantine package, please visit the Students coming to Canada section on our FAQ page for international students. On this page, you will also find information about what is required to exit your quarantine (e.g. a negative COVID-19 test result).

FAQs: Vaccination

What is Georgian’s COVID-19 vaccination procedure?Georgian College Chevron

Any student or employee accessing a Georgian College campus or location must be fully vaccinated against COVID-19 and provide proof of vaccinations.

Individuals are considered fully vaccinated once they’ve received the full series (two doses) of a COVID-19 vaccine and at least 14 days have passed since their final dose. Vaccines must be approved by Health Canada or the World Health Organization (WHO).

Those coming to campus for the winter 2022 semester will be required to be fully vaccinated and upload proof of their vaccinations to the [email protected] app by Jan. 1, 2022.

You will be asked to show proof of vaccination in the [email protected] app when you reach campus entrances. As an alternative, Georgian will allow you to show your Ontario proof of vaccination certificate instead of the [email protected] QR code – in paper form or as a clear and legible photo on your mobile device.

Read the full COVID-19 Vaccination Procedure.

The procedure describes expectations for visitors, including patients of the Georgian Nurse Practitioner-Led Clinic and Georgian’s student-led health and wellness clinics subject to regulatory college requirements. Hairstyling and Spa/Esthetics clients are not considered health and wellness clinic patients and must provide proof of vaccination to gain entry.

Why did Georgian decide to make COVID-19 vaccination mandatory? Georgian College Chevron

We’ve been working closely with our local public health authorities and watching two critical things: vaccination rates of our college population demographic and the current and future impact of the variants of concern (VOCs) on our communities. These indicators suggest mandatory vaccination is the best route to help us protect the health and safety of our Georgian community.

How do I show proof of vaccination? Georgian College Chevron

Upload an image of your vaccination record to the [email protected] app, available in your phone’s app store. You’ll use the app to show screeners at Georgian campus building or facility entrances that you’re vaccinated.

Georgian will allow you to show your Ontario proof of vaccination certificate as an alternative to the [email protected] app QR code – in paper form or as a clear and legible photo on your mobile device.

You’re also required to show identification. Find a list of valid identification in the Protocol for the Prevention of COVID-19 Transmission.

Follow these instructions to upload proof of vaccination to the [email protected] app.

We recommend you upload your vaccination record as soon as possible to allow Campus Safety Services time to review it.

If you were vaccinated in Ontario, you can request your vaccination record online.

Do I need to provide proof of identification? Georgian College Chevron

Yes, you need to provide identification at designated campus entrances in addition to COVID-19 screening results and proof of vaccination. Find a list of valid identification in the Protocol for the Prevention of COVID-19 Transmission.

Campus ambassadors will accept photocopies of proof of identification and pictures of proof of identification on mobile devices only if they are clear and legible. Pictures of identification saved on mobile devices must fill the entire screen of the mobile device when presented to the ambassador at entry.

I’ve been vaccinated but don’t have my receipt. How do I find it? Georgian College Chevron

If you were vaccinated in Ontario, learn how to get a copy of your vaccination receipt.  

Here’s an example of a vaccination receipt that meets Georgian’s requirements for proof of vaccination.

What is the process to request a medical accommodation?Georgian College Chevron

Students and employees who have a documented medical condition that prevents them from being vaccinated can request a medical accommodation. They should fill out the COVID-19 Medical Accommodation Form, print it to have their regulated health care professional sign it, and submit it to the address included at the bottom of the form.

What is the process to request a religious/creed-based accommodation?Georgian College Chevron

Students and employees who have a religious/creed-based reason for not getting vaccinated should fill out the COVID-19 Religious/Creed Accommodation Form and submit the form to the address included at the bottom of the form.

Do I need to undergo COVID-19 rapid antigen testing when I arrive on campus? Georgian College Chevron

Only persons with the conditionally approved status on the [email protected] app are eligible for COVID-19 rapid antigen testing after Nov. 1, 2021. If you have questions about your app status, please contact [email protected].

What is the definition of fully vaccinated? Georgian College Chevron

Individuals are considered fully vaccinated if they’ve received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by the World Health Organization (WHO) (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); and have received the final dose of the COVID-19 vaccine at least 14 days ago. 

How/when can I get a vaccine?Georgian College Chevron

Please check with your local health unit to learn about nearby clinics and appointment options:

International students

In Canada, if you’re 12 years of age or older, you’re eligible for a vaccine. In Ontario, you don’t need a valid Ontario health card to book your appointment.

To book your vaccine over the phone, call the provincial call centre at 1.833.943.3900. If you live in Simcoe County or Muskoka, you can also book by calling the Simcoe Muskoka District Health Unit at 1.877.721.7520, ext. 5997. Barrie students can call the Sperling Drive health unit location at 705.797.3159.

You can also register online for a vaccination appointment. If you don’t have an Ontario health card and you live in Simcoe County or Muskoka, complete this online form to request a pseudo health card number for use in the vaccine registration form. Access more information on the Simcoe Muskoka District Health Unit COVID-19 vaccination web page.

What are my options for winter term if I don’t get vaccinated and am ineligible for accommodation? Georgian College Chevron

For the winter 2022 term, students, staff, and community members coming to campus are required to be fully vaccinated and upload proof to the [email protected] app by Jan. 1, 2022.  

If you’re a new student who is unable to meet this vaccination requirement, you’re eligible to withdraw from your program. Here’s how:  
 
Domestic students:  
Complete a withdrawal form and email it to [email protected] before the 10th day of classes (Jan. 21, 2022). Withdrawals received after this time will not be eligible for a refund.  
 
International students:  
Please visit MyGClife.ca and complete the international student withdrawal process before the 10th day of classes (Jan. 21, 2022). Withdrawals received after this time will not be eligible for a refund.  

Returning students (semester two and above) can reach out to their program co-ordinator to discuss potential pathways to complete their program of study.  

If you’re a Georgian employee, please speak directly with your manager. 

Is proof of vaccination needed for on-campus residences?Georgian College Chevron

Students living in an on-campus residence at Georgian campuses in Barrie, Orillia and Owen Sound are required to be fully vaccinated against COVID-19.

For more information, review the Residence Vaccination Protocol and FAQs for living in residence during COVID-19.

What if I don’t have a phone and/or access to the [email protected] app to submit the required information?Georgian College Chevron

Georgian will allow you to show your Ontario proof of vaccination certificate in paper form instead of the [email protected] QR code. You can complete the COVID-19 health screening verbally at designated campus entrances. Questions? Email Campus Safety Services.

Who reviews and approves my proof of vaccination?Georgian College Chevron

Staff from Campus Safety Services. Each staff member involved in reviewing and approving proof of vaccination has signed a confidentiality agreement.  

How/where is proof of vaccination stored, and does it meet privacy requirements for the handling of medical information? Georgian College Chevron

Campus Safety Services works with AppArmor to collect proof of vaccination data using the [email protected] app. The app and all storage of information has been designed to meet all legal requirements. All data related to this application is stored on servers located in Canada.

In addition, persons using the app must provide consent, and further information regarding what the information will be used for and a link to Georgian’s Privacy policy is included in the app, as per legal requirements.

What do ambassadors at campus entrances see when they scan my QR code? Do they see any personal information?Georgian College Chevron

The ambassadors will only be checking that the QR code is green and that it was accessed that day.

If I only have my first vaccination, can I still come to campus?Georgian College Chevron

No. Students and employees accessing a Georgian College campus or location must have their second dose, or be fully vaccinated against COVID-19. You’re required to provide proof of vaccination and show dentification at designated campus entrances.

If you’re going to campus this winter, you must be fully vaccinated (with 14 days since your final dose) and upload proof to the [email protected] app by Jan. 1, 2022.

To upload your vaccination receipts, follow the prompts using your [email protected] app or review the instructions here. If proof of vaccination was already uploaded to the [email protected] app for the fall semester, you don’t need to upload it again for winter semester.

As an alternative, Georgian will allow you to show your Ontario proof of vaccination certificate instead of the [email protected] QR code – in paper form or as a clear and legible photo on your mobile device.

I’m an international student and I received a vaccine that isn’t approved by Health Canada or the World Health Organization (WHO). What do I do?Georgian College Chevron

If you received a vaccine that isn’t approved by Health Canada or the World Health Organization, the province of Ontario has recommended that individuals receive a Health Canada-approved COVID-19 vaccine as soon as possible. You can schedule an appointment for vaccination through the province of Ontario system.  

My program is fully remote. Do I need to be vaccinated? Georgian College Chevron

If you will not be attending a Georgian campus or facility in person, this procedure does not apply to you. However, Georgian encourages all students and employees to get vaccinated. 

I’m going on a work-integrated learning placement (e.g., co-op, field, clinical). Does the vaccination procedure apply to me? Georgian College Chevron

If you will not be on a Georgian campus or location, this procedure does not apply to you. However, you are expected to adhere to any vaccination procedure implemented by your placement host or employer. And, if you choose to visit campus for any reason during your work-integrated learning semester, you will need to adhere to the procedure. 

What happens to my deposit for the winter semester if I withdraw because of the vaccination procedure? Georgian College Chevron

Students withdrawing because of the college’s vaccination policy are encouraged to note this on their withdrawal form. If you send in your withdrawal form before the 10th day of classes (Jan. 21, 2022), your form will be reviewed. A staff member from the Registrar’s Office will follow up with you after Jan. 21, 2022.

What happens to my OSAP funding if I withdraw because of the vaccination procedure?  Georgian College Chevron

If you withdraw from full-time studies, your OSAP application will be updated accordingly and your funding assessment will be adjusted according to OSAP policy. Contact [email protected] to discuss impacts. 

I’m a visitor to campus (e.g., a contractor, client of a health and wellness clinic, etc.). What are the expectations for me? Georgian College Chevron

The only visitors excluded from Georgian’s COVID-19 vaccination procedure, unless otherwise advised, are patients and clients attending the Georgian Nurse Practitioner-Led Clinic or Georgian’s student-led health and wellness clinics subject to regulatory college requirements.

Hairstyling and Spa/Esthetics clients are not considered health and wellness clinic patients and must provide proof of vaccination to gain entry.

Will masks still be required on campus? Georgian College Chevron

Yes. Please refer to our Protocol for the Prevention of COVID-19 Transmission. We will continue to update it based on recommendations and requirements of our public health authorities, the Government of Ontario and/or the Government of Canada. 

FAQs: Vaccination for international students

In addition to the question below, international students are encouraged to read all COVID-19 vaccine-related questions above, as well as all frequently asked questions specific to international students.

I’m an international student planning to arrive in Canada in time for the start of the winter 2022 semester. What date do I need to arrive in Canada by based on my vaccination status?Georgian College Chevron

Please click on the chart below to review scenarios for each type of COVID-19 vaccine and number of doses received. For each scenario, the last column identifies your latest date to arrive in Canada. This chart was updated on Nov. 1, 2021 to state the last date of arrival for international students who are unvaccinated is Nov. 12.

FAQs: Remote learning

How do I get my textbooks?Georgian College Chevron

First, do a search for which textbooks you’ll need on the Georgian Stores website. Book lists are usually available around the same time that registration opens. You’ll need the course reference number (CRN) and your student number.

Then, we recommend these options to purchase your books:

  1. Georgian Stores is open for online orders.
  2. Search Amazon’s used book market.
  3. Search Facebook groups for used books: Orillia Georgian College Book Exchange, Georgian College Barrie Book Swap, Georgian College Used Textbooks. Students post their used texts or post as wanted.
  4. Contact the publisher. Some publishers are making textbooks open access during the health crisis. Use your Georgian student email.
  5. The Georgian library has an open educational resource (OER) guide that offers a search engine and suggestions for some subjects. These might not be your textbook but an OER could have the same or similar content.
Are there any at-home technology requirements for completing my courses remotely?Georgian College Chevron

We’ve outlined some at-home technology requirements to complete your courses online, e.g. internet speed, hard drive specifications, operating system, etc.

The following are minimum technology specifications for all programs. Your program may have unique technology requirements. For program-specific requirements, please see our remote delivery technology specifications and look to see if your program has additional requirements.

Internet connection

  • 30 Mbps down and 3 Mbps up or greater is recommended

Computer specifications

Basic:

  • Core i3 or Ryzen 3 processor
  • 8GB or more of RAM
  • 250GB SSD disk
  • One full-size USB port
  • Wireless 802.11ac
  • Windows 10

Better:

  • Intel Core i5 or Ryzen 5 processor
  • 8GB or more of RAM
  • 250GB SSD disk
  • One full-size USB port
  • Wireless 802.11ac
  • Windows 10

Best:

  • Intel Core i7 or Ryzen 7 processor
  • 16GB of RAM
  • 500GB SSD disk
  • One full-size USB port
  • High-end graphics video card (consider a dedicated video with 2GB of video memory)
  • Wireless 802.11ac

Mac:

  • A Windows-based computer may serve your general educational purposes better at Georgian College.
  • Note: Mac computers are a program-specific, unique requirement in some college programs.

Additional technology specifications to consider

  • Built-in ethernet port
  • USB C port
  • Two-year warranty
  • Four hours of battery life
  • Nvidia-based dedicated graphics card
  • External USB hard drive for local backup

Note, your existing notebook computer may satisfy the above hardware requirements.

What if my internet connection is slow/limited?Georgian College Chevron

You can access WiFi at your nearest Georgian campus, or use the computers at the Barrie, Orillia and Owen Sound campus libraries. Computers are available on a first-come, first-served basis.

Students are encouraged to secure the necessary technology required to support their academic program requirements. You may be interested in applying for awards, scholarships and bursaries to help cover these technology costs, notably the new Georgian Technology Bursary.

What if I don’t have a computer?Georgian College Chevron

You can use the computers at the Barrie, Orillia and Owen Sound campus libraries. Computers are available on a first-come, first-served basis.

Students are encouraged to secure the necessary technology required to support their academic program requirements. You may be interested in applying for awards, scholarships and bursaries to help cover these technology costs, notably the new Georgian Technology Bursary.

If you need to borrow a laptop for a semester, you can place your request after you register for courses. Laptop loans are first-come, first-served, and available to Georgian students studying within Canada only. Review eligibility requirements for a laptop loan.

Will I be expected to be in my remote courses at specific times for live sessions, or can I participate on my own schedule?Georgian College Chevron

Each course will be different and your faculty will review the expectations on the first day of class. They may also post details in advance on Blackboard so be sure to check your course shell.

At minimum, you can expect an opportunity to interact with your professor live (synchronous), in real time, at least once every two weeks.

Please note, this protocol is for remote courses, moved online due to the COVID-19 pandemic. Existing online courses that were designed to be fully online will follow their original delivery method (e.g. they may be entirely asynchronous).

I’m new to online learning. Do you have any tips to help me be successful?Georgian College Chevron

We know it’s a big adjustment! Staff from our Centre for Teaching and Learning have prepared a Student Remote Learning Kit with lots of great resources. Check it out. Don’t forget you can also connect with your student advisor remotely.

I want to access accommodations and support because I have a barrier that might interfere with my learning, e.g. an IEP in high school, medical condition, mental health or physical disability. Who should I contact?Georgian College Chevron

Please connect with Accessibility Services. We can often support students regardless of what documentation is provided. We understand during this time that documentation is challenge to gather.

If you’re a prospective, full-time or part-time student, please email or call us to make an appointment to discuss your eligibility for accommodation. Our email address is [email protected] and our phone number is 1.877.722.1523.

We can also provide accommodations for writing admissions tests for students who qualify. Please contact us if you feel you need accommodations to write your admission test(s).

FAQs: Winter 2022 semester

The what to expect on campus page offers the latest information about current safety procedures, but these protocols are subject to change. It’s your responsibility to learn about Georgian’s COVID safety procedures before coming to campus for in-person learning.

How will winter semester programs be delivered?Georgian College Chevron

For the winter semester, only those students required to have in-person courses in order to meet learning outcomes, such as hands-on learning and labs, will have on-campus activity. All other students will learn remotely.

Current registered students are asked to visit the student portal to search their delivery type by course through the end of the winter semester. Students may also receive additional information about their courses via Blackboard.

What on-campus facilities will be open or closed?Georgian College Chevron

Please keep checking the Supports available for remote and hybrid learning page to find out how to access each service and learn about their hours of operation. Most services continue to be available remotely. We’ll continue to update this resource as more information becomes available.

What are the dates for winter semester?Georgian College Chevron

The semester will start Jan. 10 and end April 22. There will be one Study Week from Feb. 28 to March 4.

When can I register for courses, or add/drop courses from my timetable?Georgian College Chevron

Students can now register for classes. The course add/drop period will run from Dec. 20 to Jan. 21.

Domestic students:  

Please review our registration guide to learn how to find your registration date and time in Banner. Also, be sure to check the  fee information page  for tuition and fee deadlines because you’ll need to pay your deposit before you can register for courses. 

International students:  
International students are required to pay full fees by Dec. 2 and provide proof of their full study permit in order to register.  

Can I defer my January 2022 acceptance offer to a future semester?Georgian College Chevron

Domestic students: You can change your January 2022 application May 2022 because these intakes are within the same academic year. Go to ontariocolleges.ca and update your application. Offers of admission will be based on program availability. If you are admitted, your non-refundable tuition deposit will be transferred to your new starting term. If you have questions, contact [email protected] for help. Applicants who wish to start in September 2022, January 2023, or May 2023 must create a new application through ontariocolleges.ca. 

International students: Eligible international applicants starting their first semester at the college may request a deferral to the same program to the next available intake. However, approval of the request is based on deferral eligibility and program availability. Please complete the international request for deferral form and email it to [email protected]. If this is your first deferral request and the request is approved, your paid deposits will be transferred to your new starting term. Please check academic regulations for eligibility requirements. 

Exceptions to the non-refundable tuition deposit policy will be reviewed on a case-by-case basis. For further information, email [email protected]

For more questions and answers about deferrals, please visit the Office of the Registrar’s FAQs on the student portal. 

Will there be an Orientation for new students?Georgian College Chevron

Yes! If you’re a new student this winter term, you’ve already received emails about virtual Orientation events. You can also find details on the First Year Experience web page.

I’m scheduled to be on co-op this winter. Am I required to do my work term or do I have options?Georgian College Chevron

If you’re scheduled for a work term, you’re required to conduct an active job search. If you aren’t able to find a position, there are options to support you so you can still earn your mandatory co-op credit.

Need help? You can find contact information for your co-op consultant and FAQs about co-op on the Career | Co-op | Field Placement Resources pages on the student portal.

I’m in a Health, Wellness and Sciences program and scheduled to do a clinical placement this winter. Will this happen?Georgian College Chevron

Yes, in most cases your clinical placement will run as scheduled.

At this time, Georgian has been successful in optimizing student success with the completion of clinical and student-led clinic placement requirements through actual in-person clinical as well as other approved strategies (e.g. virtual simulation and case studies).

If our community partners must reduce their capacity to take on clinical students, or if we must close student-led clinics due to the COVID-19 pandemic, Georgian will continue to investigate alternative placement models and work with accrediting and regulatory bodies to support student success. We will work diligently to provide students with the opportunity to graduate from their programs according to the traditional academic schedule. Extreme circumstances may impact the program duration.

I’m in a Human Services or Community Safety program and scheduled to do a field placement this winter. Will this happen?Georgian College Chevron

Field placements will be delivered both remotely and in person during the winter 2022 semester. Final planning will depend on the status of the pandemic, public health guidelines, and the best interests of our students, as well as availability of our community partners to support student learning. All winter 2022 semester students will be contacted by the field placement office or their program to discuss these options.

Please connect with [email protected] to find out what is happening in your specific program.

You’ll be expected to register for field placement as per normal practice. Further information regarding your competency completion requirements will be provided to you by your program.

Please connect with your program coordinator if you have further questions about progression in your program, how your field placement is being delivered, and your path to success

I’m registered to take a Continuing Education (non-credit) course in the near future. What do I need to know?Georgian College Chevron

Please visit our Part-time Studies website for the latest updates. All course delivery information is located on each individual course web page.

FAQs: Student Services

We’re gradually increasing on-campus services, however most services continue to be available remotely. Read how to access each service and learn about their hours of operation. We’ll update this resource as more in-person services become available.

What student services will be available in person? Which ones will be online?Georgian College Chevron

Most services continue to be available remotely. Read how to access each service and learn about their hours of operation. We’ll continue to update this resource as more information becomes available.

What mental health resources are available to me?Georgian College Chevron

We realize this is a difficult time for everyone and our Mental Health and Well-being team is here to help.

  • Feeling overwhelmed? Experiencing anxiety or panic? Connect with one of our counsellors to book an appointment.
  • Need some support but not sure where to start? Email [email protected].
  • Check out these two free digital resources for students:
    • Togetherall: Anonymously access an online community where people can support one another. ​​​​​​​It’s open and clinically managed by professionals 24/7. It includes helpful resources, courses and self-assessment tools.
    • Be Well @ Georgian: A new text service that sends helpful tips right to your phone when you need them most! Learn more about Georgian resources, workshops, and be reminded of ways to take care of your  well-being. 
  • Visit the mental health and well-being page on the student portal. You can learn about a variety of resources available to you, as well as read past articles of the Flourishing Friday series that covers dozens of mental health and well-being topics.
  • Check out the list of free apps to help manage anxiety and stress.
Will Georgian Stores be open for textbook and other shopping?Georgian College Chevron

Georgian Stores continues to offer online shopping. There is free shipping within Ontario for any order over $50. Learn more about shipping options.

Bear Essentials locations in Barrie, Orillia and Owen Sound are closed.   

The Depot in Barrie may be open for online order pickups/returns by appointment only. 

Will there be varsity athletics this winter? What about intramurals?Georgian College Chevron

The Ontario Colleges Athletic Association (OCAA) and its 26 member schools announced that it will delay the start of its 2022 varsity winter season until at least Friday, Jan. 21, subject to be reevaluated as per the trajectory of the pandemic.

This decision was made based on a number of factors including the higher transmission rate of the new Omicron variant of COVID-19 and in response to the request from Ontario Public Health to reduce interactions and impose additional measures.

Learn more at GeorgianGrizzlies.ca.

Will campus gyms be open this winter?Georgian College Chevron

Effective Dec. 16, 2021, fitness centres at the Barrie, Orillia and Owen Sound campuses are closed. More information will be announced in the coming weeks.

How do I contact IT support if I have technical difficulty?Georgian College Chevron

IT Support at Georgian is available 24 hours a day, seven days a week.

Students and staff can access help by sending an email to [email protected] or calling 705.728.1968, ext. 1732.

Are lockers available for students? At which campuses?Georgian College Chevron

If you have on-campus labs or classes this semester and need a locker to store your items, they are available at the Barrie, Orillia and Owen Sound campuses. You don’t need to register for the locker. If it’s open, you can claim it.

Make sure to bring your own lock. Locks must be removed before the last day of the semester. Failure to do so will result in the college removing the lock and the locker’s contents. The college is not responsible for lost or stolen items or items removed by the college after term end. An administrative storage fee will be applied for the retrieval of any items left inside lockers after the semester has ended.

Please note that once we return to normal on-campus activity, lockers will be available for rent.

I need assistance with my ONEcard (I need to get a card, or I lost the one I have, or I need to load money to it, etc.). How do I find help?Georgian College Chevron

Please visit the Registrar’s Office FAQ page on the student portal for all frequently asked questions about ONEcard, or visit the ONEcard web page.

Is my UPass (bus pass) valid for winter semester (Barrie students only)?Georgian College Chevron

Updated Jan. 18, 2022

Given the reduced in-person, on-campus activity this winter, the UPass fee (Barrie Campus only) will not be charged for the winter 2022 term. Your Banner account will be updated to reflect these changes by Jan. 21.

For information about refunds, please review the finance, fees and refunds FAQs.

For those students currently using their ONEcard as their Barrie Transit pass, you may continue to do until Jan. 31, 2022. After that, your UPass will be deactivated, but your ONEcard will remain active for all other services. If you need a bus pass after Jan. 31, you’ll be expected to purchase one from the City at the student rate. 

Barrie co-op and Lakehead-Georgian students: If you purchased a UPass through GCSA, you’ll receive a refund for your purchase and be eligible to purchase the student discounted bus pass via Barrie Transit. For more information, please email GCSA.

FAQs: Finances, fees and refunds

Some FAQs related to finances, fees and refunds have been archived. Please see our coronavirus (COVID-19) archive.

Additional FAQs specific to receiving and accepting refunds by e-transfers can be found on the Registrar’s Office FAQ page on the Student Portal.

Where do I find information about financial aid?Georgian College Chevron

Please visit the Financial Aid web page for information about OSAP and awards, scholarships and bursaries.

Financial aid officers are available to help. If you want to discuss your individual circumstances, please email [email protected] for support.

I’m moving locations to attend classes on campus. Will this affect my OSAP? Georgian College Chevron

It may. Please connect with your financial aid officer at [email protected] for help updating your information. 

How do I pay my tuition deposit/fees?Georgian College Chevron

Learn how and when to pay your fees, including how to check your account balance and important payment deadlines. If you have questions, contact [email protected].

Is Georgian offering any emergency funding for students during COVID-19?Georgian College Chevron

We will continue to offer a COVID-19 Hardship Bursary fund this winter semester. Read details about this bursary, who’s eligible, and how to apply (you will need to log in to the student portal to view this information).

Will I be assessed full fees (including ancillary fees) for the winter semester?Georgian College Chevron

Updated Jan. 14, 2022

Given the reduced in-person, on-campus activity, the athletics and recreation fee (all campuses), the campus safety fee (all campuses) and the UPass fee (Barrie Campus only) will not be charged for the winter 2022 term. Your Banner account will be updated to reflect these changes by Jan. 21.

If you have not paid your full fees yet (due Jan. 24 for domestic students), your balance owing in your Banner account will be automatically adjusted.

If you have paid your full fees already, the credit will be refunded to you by e-transfer. It will be sent to your Georgian student email by Feb. 4. If you have a balance owing on your account, the adjustment will go towards your balance owing.

Barrie students: For those students currently using their ONEcard as their Barrie Transit pass, you may continue to do until Jan. 31, 2022. After that, your UPass will be deactivated, but your ONEcard will remain active for all other services. If you need a bus pass after Jan. 31, you’ll be expected to purchase one from the City at the student rate. 

Barrie co-op and Lakehead-Georgian students: If you purchased a UPass through GCSA, you’ll receive a refund for your purchase and be eligible to purchase the student discounted bus pass via Barrie Transit. For more information, please email GCSA.

How do I cancel my on-campus residence application and get a refund for my fees?Georgian College Chevron

You will need to cancel your application via the housing portal. After you submit your cancellation, you’ll receive a cheque in the mail to the address Campus Living Centres has on file. The refund process will take approximately eight weeks. Please ensure that you read and understand the cancellation policy for the residence property that you’ve applied to, as cancellation charges may apply.

Please click on the housing portal for your campus:

I’ve paid fees to Synergy Gateway for my Clinical Preparedness Permit, but my clinical placement is not proceeding. Will I receive a refund?Georgian College Chevron

For information regarding how Synergy is working to support students during this pandemic (including updates on fees), please log in to your Synergy Verified profile.

FAQs: Registrar’s Office-related

This includes the following services: admission, credit transfer, registration, records, fees, transcripts, enrolment verification, financial aid (OSAP), graduation and convocation.

For additional questions related to the Registrar’s Office, please visit their page on the student portal.

How do I reset my password so I can access Banner/Blackboard?Georgian College Chevron

Please email [email protected] to reset any passwords.

How do I access student systems like Blackboard and MyPath?Georgian College Chevron

Student systems such as Blackboard and MyPath are still operating as normal. Most student systems are online portals that can be accessed from any computer with internet connection. Check the student portal for more information.

How do I get forms for RESP, CPP, etc. completed?Georgian College Chevron

For confirmations of enrolment and other verification, please scan (or take a picture) of the document that needs to be filled out and email it to [email protected].

I’m a full-time student and need to register into an online/part-time course but don’t have a credit card. How do I register and pay?Georgian College Chevron

If you’re a full-time student, we can register you into the course and charge your Banner account, which you can pay online. If full fees have not been received within five days, you will be withdrawn from the course.

There is a credit on my Banner account summary. Can I get that credit back?Georgian College Chevron

Any credit will be transferred to your future semesters. If you’re in your last semester, any credit will be refunded to you. Refunds take approximately two to three weeks to process. Cheques are mailed to the address in Banner.

How do I get my official transcripts from other schools in a timely manner for my Georgian Credit Transfer application?Georgian College Chevron

A transcript will be considered official if sent to Credit Transfer in one of the following ways:

  • emailed directly from the Registrar’s Office of the previous institution to [email protected]
  • directly from OCAS (Note: be sure to monitor the status of the transcript request on OCAS and send us an email to advise that it has been sent to the institution)

Many institutions can email transcripts directly. It is recommended that you reach out to your previous institution to see what options they provide. Contact [email protected] if you have further questions or concerns.

FAQs archive

We’ve archived past FAQs for previous semesters, including the August recovery period. Please see our coronavirus (COVID-19) archive.

Where to find information about COVID-19

For detailed information about COVID-19, refer to the following trusted resources:

More information

This page will be continually updated to reflect the most current information regarding coronavirus (COVID-19).

You can also visit the Government of Canada website, or refer to the following resources:

Information for students

Georgian students are advised to visit the student portal for updates and more information about COVID-19.

Information for international students

If you are an international student, please visit our COVID-19 FAQs for International students for updates and information about COVID-19.

Information for employees

Georgian employees are advised to visit the employee portal for updates and more information about COVID-19.