The Students’ Administrative Council

Position Description

Title:	S.A.C. VICE PRESIDENT – Administration

Term of Office: 12 months commencing May 1, 2013

Office Hours: Minimum of 24 hours per week

Reports To: SAC President

Staff Advisor: Student Life Advisor

Honourarium per Semester: $3274.42 (to be paid out by-monthly or monthly after a review is completed) UNDER REVIEW

Reporting to the Vice President Administration:

Directors

DRO – Deputy Returning Officer

Specific Portfolio Responsibilities:

Shall sit on constitution and by-law review committees

Shall compile agenda items for all executive and board of directors meetings and distribute at least 24 hours before each meeting (submitted to the Student Life Advisor)

Coordinate any special guest presenters at executive or board or directors meetings

Plan and implement professional development activities for the Board of Directors

Coordinate S.A.C. Directors’ holiday banquet

Responsible for recruitment and training of student directors

Responsible for the SAC election processes including executive and board of directors

Shall coordinate the honorarium reviews for student directors

Establish a means of regularly communicating with student directors

Shall be the official recorder of the minutes of any or all executive and board of directors meetings and keep recorded copy of the minutes for the duration of the term of office

Distribute the completed minutes within 48 hours of the meeting (including to the Student Life Advisors and Board of Governor)

Responsible for filing and following up with any action required on any motions discussed within 48 hours

External Financial request require a motion, that motion needs to be copied to the financial officer to be processed and the VP admin must also contact the requestor with a response within 48 hours of the motion being brought up (including a negative response)

Responsible for recording all board of director meetings using a Dictaphone or voice recorder (this can be easily referred to while completing the minutes and to double check on conversations)

Must take attendance at all meetings

General Portfolio Responsibilities:

Shall attend college meetings as requested by the SAC president or a college official

Required to be available within the SAC office for a minimum of 24 hours a week; be open to hearing student issues and concerns

Assist fellow council members as required

Shall work closely with Manager for Residence and Student Life as well as the Student Life Advisor

Must maintain all SAC document and records in an organized fashion and relinquish all those documents or records in their care to the successful incumbent at the end of the term

Will provide reports as requested by the Student Life Advisor as well as a year-end reports (for example: a transition binder)

Assist with the organization and coordination of all college wide events on behalf of sac (for example: orientation)

Develop, implement, and commit to a one-year operational plan that identifies the executives’ goals and objectives

Participate in ongoing professional development (may include irregular hours)

Assist with general office duties and inquires (for example: insurance questions)

Strive to ensure that the executive and board of directors are aware of SAC services and activities

Must be informed of all services of SAC and its businesses

Must participate in the orientation and training of your successor at change-over

Shall attend all meetings of executive, directors, SEC, in-service, and team building

Shall represent the students to the best of their ability

Will adhere to (and review) SAC, policies, procedures, by-laws, and constitution as required

Adhere to all college policy and procedures

Responsible for working within the budget attributed to your portfolio, and presenting your budget updates upon request

Work with the Student Life Advisor on the procurement of goods and services for SAC

Participate in an annual review of all student ancillary fees and budget review (usually at SEC)

Responsible for keeping Outlook calendar updated in a timely manner as well as responding to work emails and messages in a timely manner (i.e. less than 24 hours)

Be available to meet regularly (minimum of monthly) with the Student Life Advisor

Present succeeding budget to council for approval

May represent the President in their absence, upon request

Required to attend off campus and weekend conferences

Challenges of the Role:

Ensure that the SAC decisions are always made in the best interest of the students

Removing personal biases in order to maintain professionalism and “seeing the big picture philosophy”

Ensuring that the students voice is heard, without compromise from peer pressure or politics

Managing personal, social, business and academic requirements

Delegating responsibilities

Motivating students

Maintaining focus and enthusiasm

Recruitment of volunteers

COMMUNICATION

, have read this job description and agree to fulfill the requirements to the best of my ability. I understand that the honourarium attributed to this position is awarded based on reviews of performance. I also understand that I am obligated to maintain minimum academic standards as set out in the SAC Constitution.

Signature	Date

SAC Vice President Administration

Job Description 2013-2014